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     City of Canyonville                                                   

250 N Main, Canyonville, OR 97417
                               
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CANYONVILLE BUDGET COMMITTEE MEETING

MEETING MINUTES

REGULAR SESSION

April 29, 2010

I.          CALL  TO ORDER AND PLEDGE OF ALLEGIANCE:

Mayor Deaton called the meeting to order at 7:04 and all joined in the pledge of allegiance.

 

II.        ROLL CALL:

COUNCIL PRESENT:          Mayor Deaton, Council Members Braudt, Parker,                                                                

                                                            Barton, Coleman and Douglas.

COUNCIL ABSENT:            Councilor Kovachy.

COMMITTEE PRESENT:    Budget Members Richardson, Owens, Hopkins and Morgan.

COMMITTEE ABSENT:      None.     

STAFF PRESENT:                Administrator/Recorder/Budget Officer  Evans, Budget Secretary Beckman, Bookkeeper Beebe, and Public Works Superintendent Lakey.

STAFF ABSENT:                  None.

 

III.       AGENDA REVIEW AND ADDITIONS:  None

 

IV.       APPROVAL OF MINUTES:  None

 

V.        SPECIAL MATTERS:

1.                  Election of Chair and Vice Chair

Councilor Braudt moved, Councilor Barton seconded a motion to nominate Councilor Parker as Budget Committee Chairman.  All voted “yes”.  The motion carried.

 

Budget Chair Parker moved, Councilor Barton seconded a motion to nominate Councilor Braudt as Budget Committee Vice Chairman.  All voted “yes”.  The motion carried.

 

VI.       PUBLIC HEARINGS

1.                  Proposed Budget

Chairman Parker opened the Public Hearing on the Proposed Budget.

 

Chairman Parker asked if there was any comment from the public.

There was none.

 

Chairman Parker closed the Public Hearing on the Proposed Budget.

 

2.                  Possible Uses of State Revenue Sharing

Chairman Parker opened the Public Hearing on the Possible Uses of State Revenue Sharing.

 

Chairman Parker asked if there was any comment from the public.

There was none.

 

Chairman Parker closed the Public Hearing on the Possible Uses of State Revenue Sharing.

 

VII.     DISCUSSION AND/OR DECISION

1.                  Presentation of the 2010-2011 Proposed Budget and Budget Message

Budget Officer Evans gave an overview of the Budget Message noting the following:

·         The proposed budget amount was higher than last year due to an anticipated $1,500,000 grant from CDBG

·          The employee medical benefit changing to a high deductible HSA

·          STEP increases for employees, no COLA raises

·         The sewer fund contingency significantly decreased due to the creation of a separate line item for required reserves for the two SRF sewer loans

·         An anticipated transfer of $10,000 to Equipment Replacement to begin saving for an upgrade to the current financial and billing software

·         A rate increase for water that had been approved at the March CC meeting

·         The medical pool has been eliminated

 

Discussion:  The committee generally discussed the water rate increase, the UCAN transportation proposal, the financial and billing software update, planning expenses decreased due to Administrator/Recorder Evans experience in planning, the reserve loan requirement for the SRF loans, capital reserve for water and sewer and applying for CDBG grant revenue.

 

2.                  Certify the Permanent Tax Rate

Vice Chair Braudt moved, Member Morgan seconded a motion to certify the permanent tax rate at $3.2303 per 1,000.  All voted “yes”.  The motion carried.

 

3.                  Approve the Budget Amount

Vice Chair Braudt moved, Councilor Barton seconded a motion to approve the 2010/2011 Budget amount of $4,934,475.00.  All voted “yes”.  The motion carried.

 

4.                  Certify the Amount of the Dam Bond

Vice Chair Braudt moved, Councilor Barton seconded a motion to certify the amount of the Dam Bond rate at $22,589.00.  All voted “yes”.  The motion carried.

 

5.                  Forward the Budget to the Council for Approval

Since the Budget was approved, the Budget was forwarded to be presented to the Council for Adoption at the June 4, 2010 Council Meeting.

 

VIII.    ANNOUNCEMENTS

1.                  Budget Meeting – Wednesday, May 5, 2010 @ 7:00 p.m.

2.                  Planning Commission – Thursday, May 6, 2010 @ 7:00 p.m.

3.         City Council – Monday, May 17, 2010 @ 7:00 p.m.

           

IX.       ADJOURN

            Being no further business the meeting was adjourned at 8:50 p.m.

 

SUBMITTED BY:                                                    APPROVED BY:

 

 

 

                                                                                                                                               

Joan Beckman, Budget Secretary                           Robert A. Deaton, Mayor

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