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     City of Canyonville                                                   

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CANYONVILLE CITY COUNCIL

MEETING MINUTES

REGULAR SESSION 7:00 P.M.

Monday, April 16, 2012

REGULAR SESSION

 

I.               CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

Mayor Deaton called the meeting to order at 7:00 p.m. and all joined in the Pledge of Allegiance.

 

II.            ROLL CALL:

COUNCIL PRESENT:    Mayor Deaton, Councilors Braudt, Parker, Douglas, Kovachy, Coleman and Barton***.

COUNCIL ABSENT:      None.

STAFF PRESENT:         Administrator/Recorder Evans, Deputy Recorder Beckman and Superintendent Lakey.

STAFF ABSENT:           None.

 

III.         AGENDA REVIEW AND/OR ADDITIONS:

None.

 

IV.     PUBLIC COMMENT:

 

V.      CONSENT CALENDAR:       

1.      Approval of Regular Session 3-19-12 Minutes

2.      Approval of Work Session 4-9-12 Minutes

Councilor Braudt moved, Councilor Douglas seconded a motion to approve the 3-19-12 Regular Session and 4-9-12 Work Session Minutes as written.  All voted “yes”.  The motion carried.

 

VI.     PUBLIC HEARINGS:

1.      Ordinance No. 615 – An Ordinance Amending Section 13.08.050 of the Canyonville Municipal Code Relating to Water Rates / Memo, Administrator/Recorder Evans

Administrator/Recorder Evans noted that Council had directed staff to draft an ordinance to amend the water structure implementing changes and reflecting new charges.  Council’s direction had been the following:

·        Establish 3 classifications of water users – Single Family residential; Duplex and Multi-Family residential; and Non-Residential

·        Establish a different base rate for Non-Residential and Duplex Multi-Family residential

·        Eliminate the non tax-paying user classification and reclassify these users

·        Increase the base rate for all meters over ¾” to be consistent with the equivalent dwelling units established in the System Development Charges

The ordinance was reviewed by legal counsel, Attorney Ken Jones and City Attorney Gary Darnielle and their recommendation was that the City establish only 2 classifications:  Single family residential and all other users. The reasoning was that the base rate for duplex multi-family and non-residential was the same. 

The ordinance had been drafted to establish 2 separate implementation dates.  The reclassification of the non tax-paying users will take place immediately retroactive to March 16, 2012.  The increase for all other users will be effective June 15, 2012.  Notice of the increase will be included in the May billing.

 

Mayor Deaton read Ordinance No. 615 by title – An Ordinance Amending Sections 13.08.010, 13.08.030 and 13.08.050 of the Canyonville Municipal Code to Increase Water Rates and Declaring an Emergency.

 

Mayor Deaton opened the Public Hearing on Ordinance No. 615.

 

Mayor Deaton asked if there was any public comment in favor of Ordinance No. 615.

There was none.

 

Mayor Deaton asked if there was any public comment in opposition to Ordinance No. 615.

There was none.

 

Mayor Deaton closed the Public Hearing on Ordinance No. 615.

 

Mayor Deaton asked if there was any discussion from the Council.

There was none.

 

Councilor Braudt moved, Councilor Parker seconded a motion to adopt Ordinance No. 615 – An Ordinance Amending Section 13.08.050 of the Canyonville Municipal Code Relating to Water Rates.  All voted “yes”.  Councilor Barton was not present for this vote.  The motion carried.

 

2.      Ordinance No. 616 – An Ordinance Amending Section 13.24 of the Canyonville Municipal Code Relating to Sewer Rates / Memo, Administrator/Recorder Evans

Administrator/Recorder Evans noted that at the 4-9-12 Work Session Council discussed the need for increasing the sewer rates based on the engineer’s presentation at the December 19, 2011Council Meeting.  It was estimated the sewer rate for single family residential would need to be at $71.94 in order to repay the debt and operating costs for the sewer plant upgrade.  It was anticipated that it would take 5 years to complete the project and begin loan repayment.  The consensus of the Council was to increase the rate $7.00 for single family residences, increase the rate for all other users using the same percentage, increase the rate the same amount each year for the next four years then make an adjustment to the increase in the fifth year depending on the amount needed.

 

Mayor Deaton read Ordinance No. 616 by title – An Ordinance Amending Sections 13.24.030 of the Canyonville Municipal Code Relating to Sewer Rates.

 

Mayor Deaton opened the Public Hearing on Ordinance No. 616.

 

Mayor Deaton asked if there was any public comment in favor of Ordinance No. 616.

There was none.

 

Mayor Deaton asked if there was any public comment in opposition to Ordinance No. 616.

There was none.

 

Mayor Deaton closed the Public Hearing on Ordinance No. 616.

 

Mayor Deaton asked if there was any discussion from the Council.

Discussion:  The Council discussed that the effective date should reflect the 15th day of June, 2012 which would be the same date of the water increase instead of the first day of July, 2012.

 

Councilor Braudt moved, Councilor Douglas seconded a motion to adopt Ordinance No. 616 – An Ordinance Amending Section 13.24 of the Canyonville Municipal Code Relating to Sewer Rates, with the adjustment to the effective date to be June 15, 2012.  All voted “yes”.  Councilor Barton was not present for this vote.  The motion carried.   

 

VII.   COUNCIL BUSINESS:

1.      Douglas County Sheriff’s IGA for Law Enforcement Services / Memo, Administrator/Recorder Evans

Administrator/Recorder Evans noted that the City of Canyonville has an Intergovernmental Agreement with the Douglas County Sheriff’s Department.  The most current agreement that was drafted in 2006 provides for a yearly extension of the original contract and a yearly increase based on the Consumer Price Index.  The CPI was 2.5% which increases the annual cost to $162,040.58 for the next fiscal year.

Councilor Braudt moved, Councilor Coleman seconded a motion to authorize the Mayor to sign the 6th extension agreement in the amount of $162,040.58.

 

Discussion:  The Council generally discussed the level of protection the City receives and that Craig Kinney is the day time assigned officer for Riddle and Canyonville.

 

Mayor Deaton allowed Carol Hilderbrand to speak.  Ms. Hilderbrand noted that if the Sheriff’s Department was not using their small office located next to the Library, that they would be happy to utilize it.  Sergeant Case noted that the office was occasionally used for interviews but he could check with his superiors to see if the Sheriff’s Department did not need the office space.  It was noted that the contract would have to be checked to see if there was a requirement to have an office available in Canyonville for the Sheriff’s Department.

 

All voted “yes”.  Councilor Barton was not present for this vote.  The motion carried.

 

*** Councilor Barton arrived @ 7:19 pm

 

2.      DC Library Advisory Board Applications / One Vacancy / Carol Hilderbrand                  

a)      Linda Sherman

b)     Diane Goforth

c)      Amelia Hawkins

Librarian Hilderbrand noted that these were the 3 applications received for the Library Advisory Board position.  She further reviewed their qualifications.

Councilor Kovachy moved, Councilor Barton seconded a motion to appoint Linda Sherman to the DC Library Board.  All voted “yes”.  The motion carried.

 

VIII.  REPORTS:

1.      SHERIFF’S OFFICE

a)                Marty Case

Sergeant Case highlighted the STATS for the month of March, 2012. 

b)   DC Sheriff’s Office Community News Letter

      The Council read the news letter on their own.

 

2.      SUPERINTENDENT’S REPORT

Superintendent Lakey highlighted his report noting the following:

·        WWTP – The excessive rain had been causing excessive inflow and infiltration.  Staff has also been monitoring and sealing manholes in various locations as needed.

·        WTP – A waterline on Stanton Park Road may have a potential back syphoning problem.  Knowledge of this came about when a customer was losing their water flow as a bulk water user was filling their tank from the water line tap on Stanton Park Rd.  Staff had isolated the main line from Stanton Park North and the system maintained a 75 PSI pressure rating for 30 minutes – also no leaks were detected.  Superintendent Lakey had been trying to get more information from OAWU – a circuit rider is to be contacting him later in April for an evaluation of the situation.

·        Streets – Clean up from wind, rain and snow has been on-going as well as pot-hole repair as staff is able.

·        Park – Staff has gorilla glued concrete benches down to try and prevent kids from moving them around.  So far it has worked fairly well.  

 

3.      ADMINISTRATIVE REPORT

Administrator/Recorder Evans highlighted her report noting that there would be a meeting with DEQ on Thursday, April 26, 2012 at City Hall to review the amendment to the Sewer Plant Facilities Plan.

She also noted that a meeting was scheduled for Tuesday, April 17, 2012 @ 11:00am with CCA’s Attorneys, Roger Shaffer, the City’s Attorneys, Mayor Deaton and herself.

 

4.      BOARDS, COMMISSIONS AND COMMITTEES

None

                                                                                               

IX.     CORRESPONDENCE/INFORMATION:

1.    In Packet:

None. 

2.    Available for Inspection:

a)                Seniors Escorting Seniors – March 2012 Report

 

X.      ANNOUNCEMENTS:

1.      Planning Commission Regular Session – Thursday, May 3, 2012 @ 7:00 p.m.

2.      City Council Regular Session – Monday, May 21, 2012 @ 7:00 p.m.

 

It was noted that there may be an Executive Session held soon.

XI.    ADJOURNMENT

Being no further business the meeting was adjourned at 7:51 p.m.

 

 

Submitted by:                                                       Approved by:

 

 

______________________________                ________________________________

Joan Beckman, Deputy Recorder                         Robert A. Deaton, Mayor       

                                                                            

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